School Admins: New School Year Enrollment Update
Enrollment Update: School Admins
Each year at the end of July, all app School Administrators will be prompted via email to start the Enrollment Update process. It is only necessary for one School Administrator to complete this process. During this process you will:
Confirm your enrollment for the new school year for both families and faculty members.
Add/Remove School, Parent Administrator, Creator access to applicable users.
For best results, we recommend using a laptop or desktop.
STEP 1: Log In to the Connect1 App (laptop is preferred for this process)
You will be directed to the the Enrollment Update process and unable to perform any other functionality in the application until the process is complete.
STEP 2: Verify Returning Family & Faculty
In this step you will confirm all families and faculty members returning for the new school year.
2a. Click on the “Family” Tab
The list includes all families with an “active” and “disabled” status in the app.
At the top of the screen, check the box option to advance ALL students up to the next grade level. Parents/guardians are responsible for confirming or changing grade levels during their validation process.
Check the boxes of the families NOT returning for the new school year. By clicking on “Remove” the name will go from the “Returning Families” list to “Families NOT Returning.”
Be sure to re-activate any accounts that no longer need a “disabled” status.
* If you accidentally move a returning family to the “Families NOT Returning” column, click the box next to their name again and click “Remove.” This will put them back in the “Returning Families” column.
* If you have a returning family with multiple children enrolled and one child is either graduated or not returning, it is the parent's responsibility to remove the student from the family profile.
2b. Click on the “Faculty” Tab
Check the boxes of the families NOT returning for the new school year. By clicking on “Remove” the name will go from the “Returning Faculty” list to “Faculty NOT Returning.”
If you accidentally move a returning faculty member to the “Faculty NOT Returning” column, click the box next to their name again and click “Remove.” This will put them back in the “Returning Faculty” column.
STEP 3: Non-returning Confirmation Pop-up Window
A pop-up window will appear clarifying that you will not be able to return and edit this page once you move forward.
If you want to check your work, click “Go Back & Validate” and review Step 2.
If you are certain that all families & faculty are correctly labeled, click “Confirm & Continue.”
In the next pop-up, click on each box to confirm the number of families and faculty members leaving.
Click on the “I CONFIRM THESE GROUPS ARE NOT RETURNING” button.
NOTE: Families & faculty NOT selected for enrollment in the new school year:
Will be labeled as “disabled”
Will NOT be visible to any users except those with administrator privileges
Will NOT be included in the community directory
STEP 4: Go to Dashboard
At this point, you’ll see a screen that says “Congratulations! Your registration process has been set up.”
Click on the “Go to Dashboard” button to continue.
STEP 5: Review and Update Parent Administrators for the Current School Year
Click on “My Apps.”
Click on “User Directory.”
Filter the “User Directory” by “Roles” and click “Administrator.”
Remove/add access to Parent Administrators.
STEP 6: Complete Your School Demographics
Click on “My Apps.”
Click on “School Profile.”
Click in “Basic.”
Complete fields for under “School Stats”: Number of Families, Number of Faculty, Number of Students.
STEP 7: Clean Up the User List - “Remove” or “Enable” Accounts
Click on “My Apps.”
Click on “School Users.”
Filter by “Active Status” for “Disabled.”
Click on an account of a user you want to “Remove” or “Enable.”
Under the “Current Status” section, click “Remove” or “Enable.”
Updated on: 03/08/2023